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Admin System

Stop doing admin at 10pm.

For practices and small firms drowning in paperwork, scheduling and follow-ups. Intake, booking, reminders and records handled for you.

from $997/mo, cancel anytime

See what this would fix for you, free

The free Business Checkup reads your public pages in seconds, then asks five quick questions. You see every gap, what it likely costs you, and whether this is the right system. No account, no card, nobody calls you.

No website yet? Describe your business instead. Ready now? See plans and prices.

What it takes off your plate

Clipboards and email back-and-forth

Online intake forms that replace the clipboard and the back-and-forth emails.

No-shows and double-bookings

A self-booking calendar with reminders, so no-shows drop.

Notes and to-dos piling up

Voice notes turned into clean records, notes and to-dos.

Replaces a part-time admin: intake, scheduling, documents, reminders

Instead of paying for Jotform Bronze, Calendly Standard, Otter.ai Pro, Zapier Professional: about $96/mo of software, plus the hours it takes to run it all

In 30 days Digital intake live, calendar booking itself, first documents drafted for approval

See plansHave us set it up

See it work

Intake, scheduling and documents without an admin hire, Cobb & Reyes Family Law, legal, Austin, TX. Three-attorney practice losing two hours a day to intake calls, scheduling and drafting engagement letters.

1 · Input
  • Goal: Automate admin work
  • Tools: Google Calendar, Clio (documents), Gmail
  • Volume: ~35 intakes/week, 60 appointments
2 · Automation
  1. Digital intake · Intake forms
  2. Schedule · Scheduling automation
  3. Generate · Deliverable generator
  4. Follow up · Follow-up automation
  5. Report · Executive reporting
3 · Output
  • Structured intake record
    From a 90-second voice note.
  • Engagement letter (draft for attorney approval)
    Generated, QA'd for placeholders, awaiting approval.

Synthetic demo: fictional business, generated from FINT's own templates and engines with no external accounts, no ads spend, no outreach sent and no client site touched. · Full walkthrough →

Outcome

Intake, scheduling, documents and reminders handled, so you stop doing admin at 10pm.

Who it is for

Practices and small firms drowning in paperwork, scheduling and follow-ups.

What it automates
  • Digital intake and task triage
  • Calendar and scheduling
  • Document and deliverable generation
  • Reminders and follow-up
  • Project administration and approvals

What's included

All of this comes in one plan. The extras are optional.

Online booking without back-and-forthQuotes and proposals written for youTurn voice notes into saved recordsInstant replies to every new leadWeekly busywork done automaticallyA plain monthly report on what works+ A helper for repetitive office work+ Standards-Aligned Question Bank Generator+ A simple customer list in Google Sheets+ Answers customer questions for you

Each part, explained

Self-Booking Calendar

Online booking that finds an open slot and locks it in, without the back-and-forth texts.

See what’s includedQuote & Proposal Writer

Proposals and quotes written for you from a quick form or your call notes, not from a blank page.

See what’s includedVoice Notes to Records

Talk, snap a photo, or send a screenshot, and it becomes a saved record automatically.

See what’s includedInstant Lead Replies

Every new lead gets an instant reply, so you never lose one to whoever answers first.

See what’s includedBusywork Automation

The repetitive steps you do by hand every week, turned into something that runs itself.

See what’s includedMonthly Results Report

A monthly report in plain English: what happened, why it matters, and what to do next.

See what’s included

Optional extras

Add any of these now or later.

Office Work Assistant

A helper that drafts the repetitive office work and waits for your okay before doing it.

See what’s includedStandards-Aligned Question Bank Generator

Generate standards-tagged assessments at scale.

See what’s includedGoogle Sheets Customer Tracker

A simple customer tracker that lives right inside a Google Sheet you already use.

See what’s includedCustomer Questions Assistant

Answers common questions in your voice, escalates the rest, learns from your approvals.

See what’s included

What you get

How it gets done (without you)

  1. Buy online, then a five-minute intake (or we use your free report)
  2. Every part of the system is set up for your business, automatically
  3. Automated quality checks on everything it produces
  4. A real person on our team checks it, then it goes live
  5. The recurring work schedules and runs itself; you approve, it ships

Software prices are each vendor’s published monthly price on 2026-09-25: Jotform Bronze $39, Calendly Standard $10, Otter.ai Pro $16.99, Zapier Professional $29.99.

Your time required: a quick look at the result before it goes live. Billing: setup + monthly, cancel anytime. Usage included.

Results like this

Real work, real numbers, delivered with the same parts this runs on.

E-commerce & DTC brands3,000 Units, 9 Tracked PackagesRead how we did itE-commerce & DTC brands780 Referral Codes GeneratedRead how we did itE-commerce & DTC brands5 Systems → 1 Executive ReportRead how we did it

See all case studies →

Plans

Starter
$997/month
  • Online intake forms that replace the clipboard and the back-and-forth emails
  • A self-booking calendar with reminders, so no-shows drop
  • Voice notes turned into clean records, notes and to-dos
  • Reminders and follow-ups sent for you, on time, every time
  • Real people on call, fast fixes, and anything new is quoted first, never billed by surprise.

Month to month, cancel anytime.

RecommendedGrowth
$2,497/month
  • Everything in Starter, plus:
  • Proposals, letters and documents drafted for your approval
  • Your recurring admin workflows automated end to end
  • A weekly scorecard: bookings, no-shows, open tasks
  • Real people on call, fast fixes, and anything new is quoted first, never billed by surprise.

Month to month, cancel anytime. Recommended.

Growth (annual)
$24,970/year
  • Everything in Growth
  • 2 months free (pay 10, get 12)
  • Prepaid; refundable within 30 days minus one month
  • Real people on call, fast fixes, and anything new is quoted first, never billed by surprise.

Billed yearly. Setup fees are never bundled or discounted.

Scale
$4,997/month
  • Everything in Growth, plus:
  • Run it for multiple practitioners or locations
  • An AI support agent for the questions clients ask every day
  • A 30 to 45 minute working session each month
  • We take on five build-and-run clients at a time, so your slot is real
  • Real people on call, fast fixes, and anything new is quoted first, never billed by surprise.

Month to month, cancel anytime.

Scale (annual)
$49,970/year
  • Everything in Scale
  • 2 months free (pay 10, get 12)
  • Prepaid; refundable within 30 days minus one month
  • Real people on call, fast fixes, and anything new is quoted first, never billed by surprise.
  • A 30 to 45 minute working session each month
  • We take on five build-and-run clients at a time, so your slot is real

Billed yearly. Setup fees are never bundled or discounted.

Month to month, cancel anytime. No usage bills, no surprise invoices. Annual: two months free. Setup fees refundable until you approve the work. Terms.

Rather have it done for you?

We can set it up with you, do all of it for you, or build a version around how you work.

Request implementation

Works well with

Office Work Assistant

A helper that drafts the repetitive office work and waits for your okay before doing it.

See what’s includedStandards-Aligned Question Bank Generator

Generate standards-tagged assessments at scale.

See what’s includedGoogle Sheets Customer Tracker

A simple customer tracker that lives right inside a Google Sheet you already use.

See what’s included

Questions

What does it cost?

From $997 a month, cancel anytime. The price is on this page.

What does it take off my plate?

The part-time admin work: intake, scheduling, documents, reminders and follow-ups.

How do I start?

Take the free Business Checkup above, or pick a plan below and do a five-minute intake.

from $997/mo, free checkup first, nobody calls you
See plansGet my free checkup